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Free invoice generator
Free · No sign-up · No watermark

Free invoice generator for UK VAT and US invoices

Fill in the form and download a real PDF invoice. UK mode adds the VAT number and VAT wording HMRC expects; US mode uses sales-tax wording and your EIN. Nothing is saved, nothing is emailed to you, and you do not need an account.

Genuine PDF, not a screenshot Multiple tax rates per invoice 20 currencies

Invoice details

From (your business)

Bill to (your client)

Items

Amount

£0.00

Payment details and notes

What a UK VAT invoice must include

If you are VAT registered in the UK, HMRC expects a specific set of details on every invoice you issue. Miss one and your client may not be able to reclaim the VAT — which is usually when you find out.

  • A unique, sequential invoice number
  • Your business name, address and VAT registration number
  • Your client’s name and address
  • The invoice date, and the supply date if it differs
  • A description of the goods or services supplied
  • The quantity and unit price of each item, excluding VAT
  • The VAT rate applied to each item, and the amount of VAT charged
  • The total excluding VAT, the total VAT, and the total payable

The generator above puts all of these on the PDF when you use UK mode and enter your VAT number. If you are not VAT registered, leave the VAT number blank and set every line to 0% — you must not charge VAT, and the invoice should not mention it.

How a US invoice differs

There is no national sales tax in the United States and no federally mandated invoice format. What matters in practice is different from the UK:

  • Sales tax is set by state, and often by county or city, so the rate depends on where the sale takes place.
  • Most professional services are not subject to sales tax in most states — many freelancers correctly charge 0%.
  • Your EIN (or SSN, if you are a sole proprietor without one) identifies you, not a VAT number.
  • Clients who pay you $600 or more in a year will usually ask for a W-9 and issue a 1099-NEC.
  • Net 30 is the common default, but nothing requires it — put your actual terms on the invoice.

This page is general information, not tax advice. If you are unsure whether your work is taxable in your state, check with your state's revenue department or an accountant.

Questions people actually ask

Is it really free, with no sign-up?

Yes. There is no account, no email wall and no watermark on the PDF. You can generate up to 20 invoices an hour from one connection; beyond that we ask you to create a free account, purely to stop automated abuse.

Do you store my invoice or my client’s details?

No. The details you type are sent to our server, used to build the PDF, and then discarded. Nothing is written to a database and nothing is emailed to you or anyone else.

Can I put different VAT rates on the same invoice?

Yes. Each line has its own rate, so you can charge 20% on labour and 0% on a zero-rated item on one document. The VAT total adds up each line separately, which is the correct way to do it.

What if I am not VAT registered?

Leave the VAT registration number blank and set every line to 0%. You must not charge VAT if you are not registered for it, and the invoice should not show a VAT line at all.

Can I add my logo?

Not on the free generator — it produces a clean, plain document. A free WorkBar Flow account lets you set your logo, colours and invoice numbering once and reuse them on every invoice.

Is the PDF a real PDF?

Yes, it is generated server-side as a proper PDF file, not a screenshot of a web page or a print dialog. It opens in any PDF reader and can be attached to an email or filed for your records.