Appointment booking software that fills your calendar
Give clients a link, let them pick a time that actually suits you both, and get the meeting on your calendar with a video link attached. Every booking lands on the same customer record your CRM and invoicing already use.
The problem
Arranging a meeting should not take longer than the meeting
What scheduling by hand actually costs a small business.
Booking by email takes six messages
Proposing times, waiting, re-proposing after they clash — a meeting that takes thirty minutes can take two days to arrange.
Enquiries arrive when you are asleep
Someone ready to book at 11pm has nowhere to do it, so they wait until morning, and by morning some of them have changed their mind.
Double bookings and back-to-back calls
Without set availability and a gap between meetings, a calendar fills with slots you never meant to offer.
How it works
From link to confirmed meeting
Five steps, none of which involve you writing an email.
You publish a link for each meeting type. A client opens it, sees only the hours you made available, and books. The booking is confirmed against the right customer record, and a real video link is attached when your Google Calendar is connected.
What’s included
Everything booking actually does
Described exactly as it works in the product today.
Public booking links
Each meeting type gets its own shareable link at /booking/your-slug. Clients open it without an account, see when you are free, and book. Copy the link straight from your dashboard into an email or your website.
Clients book themselves, at any hour, without a single back-and-forth email.
Google Meet links, generated automatically
When Google Calendar is connected, a confirmed booking gets a real Google Meet room created for it. If it is not connected, your own meeting URL is used instead. WorkBar Flow never invents a link that does not work.
The client gets a joinable link with their confirmation — not a promise to send one later.
Meeting types with your own durations
Set up as many meeting types as you need — a 15-minute intro call, a 60-minute consultation, a paid session — each with its own duration, its own price, and its own booking link.
A discovery call and a full consultation stop competing for the same slot.
Weekly availability and buffers
Define which hours each meeting type can be booked in, per day of the week, plus buffer minutes between bookings so meetings never stack back-to-back.
Your calendar only ever offers hours you actually want to work.
Staff assignment
Assign meeting types to specific team members, so a booking goes to the right person rather than a shared inbox someone has to redistribute from.
The right person is on the call, without a manual hand-off.
Bookings tied to your customer records
A booking is linked to the same contact your CRM tracks and your invoices bill, and moves through real statuses — pending, confirmed, completed, cancelled, no-show.
You can see a client’s meetings, deals and invoices in one place instead of three.
The outcome
What changes once clients book themselves
No more scheduling emails
One link replaces the whole "does Tuesday work?" thread.
Capture bookings out of hours
The link works at midnight and at weekends, when a fair share of enquiries actually arrive.
Protect your calendar
Set hours and buffers once, and only those slots are ever offered.
Fewer no-shows to untangle
Statuses record what actually happened, so no-shows are visible rather than forgotten.
Who it’s for
Built for businesses that run on meetings
Consultants
Let prospects book a paid consultation directly, with the video link created for them.
Coaches
Run recurring sessions with set durations and availability, without managing a calendar by hand.
Agencies
Assign discovery calls to the right team member automatically.
Freelancers
The Free plan includes a public booking link, so a solo business can take bookings from day one.
Use cases
Where booking fits into a real week
Discovery calls
Problem
A prospect is interested now, but arranging a call takes days of email.
WorkBar Flow
Your booking link is in your email signature and on your site; they pick a slot themselves.
Result
The call is booked while their interest is still fresh.
Paid client sessions
Problem
Sessions need a set length, a set price and a video room each time.
WorkBar Flow
A meeting type carries its duration and price; confirmation attaches a real video link.
Result
The same session runs the same way every time, with no manual setup.
Team consultations
Problem
Bookings land in one inbox and someone has to route each one.
WorkBar Flow
Meeting types are assigned to specific staff, so bookings reach the right person directly.
Result
No triage step between the client booking and the right person seeing it.
Why WorkBar Flow
Booking that is not a separate subscription
A standalone scheduling tool books the meeting and stops there — you still copy the client into your CRM and again into your invoicing app. Here the booking, the CRM record and the invoice are the same customer, so a booked call can become a tracked deal and a paid invoice without retyping anything.
FAQ
Common questions about appointment booking
It replaces back-and-forth scheduling emails with a link clients open to see your real availability and book a slot themselves. The meeting then appears on your calendar automatically, with the client’s details attached.
No. A booking link is a public page — clients open it, pick a time and confirm. Only you need a WorkBar Flow account.
Yes, when your Google Calendar is connected — a confirmed booking gets a real Google Meet room. If Calendar is not connected, your own meeting URL is used instead. WorkBar Flow never attaches a placeholder link that does not work.
Yes. Each meeting type has its own duration, its own price if you charge for it, and its own booking link — so a 15-minute intro call and a 60-minute consultation are separate things clients can book.
Yes. Each meeting type supports buffer minutes between bookings, and weekly availability that limits bookings to the hours you choose for each day.
Yes — the Free plan includes a public appointment booking link with automatic video meeting links, alongside a CRM and invoicing.
Yes. A booking is attached to the same contact record your CRM and invoicing use, so a client’s meetings, deals and invoices all sit against one customer rather than in separate tools.
Ready when you are